Executive Assistant Job
Posted 4 months ago
| The job purpose of the Executive Assistant is to provide comprehensive support to the Executive in managing their daily and quarterly tasks while aligning with the company’s overarching goals. The Executive Assistant is expected to possess key qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, the Executive Assistant will be responsible for working effectively both independently and as part of a team. The daily responsibilities will involve interacting with the Executive’s clients, vendors, external partners, and on-site coworkers. As a Remote Executive Assistant, the primary objective is to facilitate the seamless coordination of Executive ‘s schedules, communications, and administrative functions. This support will be provided remotely, aiming to optimize Executive ‘s time and enhance overall operational efficiency. |
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Training or Expertise
- Proficient in English (both verbal and written communication)
- Advanced skills in Google Workspace (formerly G Suite)
- Experience in managing Google and Microsoft calendars.
- Familiarity with Property Management or Construction software is advantageous
- Experience with QuickBooks is a plus
- CRM experience is highly desirable
- High English level (Well spoken, well written)
- Strong Google Suit skills
- Google and Microsoft calendars management, Dropbox
- Software Knowledge of Property Management or Construction is a Plus.
- QuickBooks experience is a Plus.
- Desirable CRM Experience,
Experience
- 2+ years of executive and administrative support experience (preferably remote) for U.S.-based companies.
- Experience in the Construction or Real Estate industries is a plus.
REQUIRED SKILLS
- 2 or more years of experience working as an executive/ administrative assistant (Desirable remotely for USA-based companies)
- Desirable CRM Experience
- Experience with customer service and vendor management.
- Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English)
- Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, managing and overseeing a variety of high-priority projects from multiple management and professional levels successfully with minimal direction.
- Proficient with Google suits.
- Very Patient, responsible, resourceful, and extremely punctual.
- Professional Writing: Compose professional emails for prospects investors, clients, coworkers, and others.
- Creativity and Resourcefulness: Independently resolve inquiries and challenges.
- Ability to multitask and prioritize tasks effectively.
- Proactivity: Anticipate the Executive’s needs.
- Confidentiality: Maintain discretion with sensitive information.
- AI Technology Knowledge: Familiarity with AI technology, including ChatGPT.
- Hiring services for the company or for personal use as requested.
- Undertake other related duties as they arise from the contract’s nature.
- Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a long-term career with our company)
WAGE COMPENSATION
Compensation: : $1,200 USD – Monthly.
Schedule: Monday to Friday from 8:00 AM – 5:00 PM EST
However, as your role is very important, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.
Internet and computer must be covered by the contractor
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