Virtual Executive Assistant
Posted 2 months ago
| The job purpose of the Executive Assistant is to provide comprehensive support to the Executive in managing their daily and quarterly tasks while aligning with the company’s overarching goals. The Executive Assistant is expected to possess key qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, the Executive Assistant will be responsible for working effectively both independently and as part of a team. The daily responsibilities will involve interacting with the Executive’s clients, vendors, external partners, and on-site coworkers. As a Remote Executive Assistant, the primary objective is to facilitate the seamless coordination of the Executive’s schedules, communications, and administrative functions. This support will be provided remotely, aiming to optimize the Executive’s time and enhance overall operational efficiency. |
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Training or Expertise
- High English level (Well spoken, well written)
- Strong Microsoft Office skills
- Google and Microsoft calendars management, Dropbox
- Software Knowledge of Doorloop, Buildium, AppFolio, and QuickBooks is a Plus.
Experience
- 3 or more years of experience working as an executive/administrative assistant (Desirable remotely for USA-based companies)
- Experience strategically supporting multiple senior leaders.
- Desirable experience in Real State/ Property Management
REQUIRED SKILLS
- 3 or more years of experience working as an executive/ administrative assistant (Desirable remotely for USA-based companies)
- Experience (3 or more years) working as an executive assistant, preferably within a Real estate or Property Management environment.
- Knowledge of Real estate or Property Management is a Plus.
- Software Knowledge of Doorloop, Buildium, AppFolio, and QuickBooks is a plus
- Experience with customer service and vendor management.
- Knowledge of real estate industry practices and terminology.
- Experience with social media management and content coordination.
- Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English)
- Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable of taking initiative, managing and overseeing a variety of high-priority projects from multiple management and professional levels successfully with minimal direction.
- Proficient with Microsoft Office suites (Word, Excel, PowerPoint, Outlook) and Google suits.
- Very Patient, responsible, resourceful, and extremely punctual.
- Professional Writing: Compose professional emails for patients, coworkers, and others.
- Creativity and Resourcefulness: Independently resolve inquiries and challenges.
- Ability to multitask and prioritize tasks effectively.
- Proactivity: Anticipate the Executive’s needs.
- Confidentiality: Maintain discretion with sensitive information.
- AI Technology Knowledge: Familiarity with AI technology, including ChatGPT.
- Hiring services for the company or for personal use as requested.
- Undertake other related duties as they arise from the contract’s nature.
- Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a long-term career with our company)
WAGE COMPENSATION
Compensation: : $1,200.00 USD Monthly
Schedule: Monday to Friday from 8:00 AM – 5:00 PM EST
However, as an exempt employee, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.
Internet and computer must be covered by the employee
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